The I-9 Employment Eligibility Verification form is a U.S. Citizenship and Immigration Services (USCIS) form that employers use to verify employee identity and work authorization. Both employers and new hires must complete this form correctly within specified timelines.
U.S. Immigration and Customs Enforcement (ICE) and Homeland Security Investigations (HSI) may conduct audits on company I-9 forms. Incorrectly completed forms result in fines ranging from $230 to $2,292 per violation. Non-compliance costs can be substantial.
To ensure compliance, it is best practice to perform an I-9 audit. If you do not have the time or resources, HR Complete Solutions can assist you.
Performing an I-9 audit is crucial for companies for several reasons:
- Legal Compliance: The I-9 form verifies an employee’s eligibility to work in the U.S. Regular audits ensure that these forms are accurate, complete and maintained, helping companies comply with federal regulations.
- Avoiding Penalties: Non-compliance can result in significant fines and penalties. Even minor errors on I-9 forms can lead to costly consequences.
- Preventing Unauthorized Employment: Audits help identify and correct any issues that might allow unauthorized workers to be employed, protecting the company from legal and reputational risks.
- Preparedness for Government Inspections: Regular internal audits prepare companies for potential inspections by the Department of Homeland Security (DHS) or Immigration and Customs Enforcement (ICE). Being prepared can make these inspections smoother and less stressful.
- Maintaining Accurate Records: Regular audits help ensure that all employee records are up-to-date and accurate, which is essential for overall organizational efficiency.
If you need help with your I-9 audits, contact HR Complete Solutions today to schedule a consultation and ensure your I-9 compliance